standards and guidelines for partial hospitalization programs

Consideration of teletherapy options is up and coming because of childcare needs and difficulties moms have leaving the home to get to appointments. Dads can also struggle with paternal depression and the mental health of the whole family is key to successful outcomes. Scheifler, P.L. We offered telemedicine as an option for care delivery and patient consented to this option., Other participants present with provider, with patient's verbal consent:####, Other participants present with patient: ####, Patient received group psychotherapy via telemedicine using two-way, real-time interactive telecommunication technology between the patients and the provider. The presence of substance abuse has often been underreported due to cultural or generational biases. Medicaid is a federal health insurance benefit that is managed at the State level. Fiscal Administration. Some clients are reluctant to talk about behaviors that they believe others disapprove of, such as drug use or illegal activities. Positive psychology focused topics address strength building themes in groups that maximizes individual potential. In some States, treatment planning may be supervised by a Physician Assistant or Nurse Practitioner with psychiatric licensing approved by the State. Consumers should also be informed as to where to direct additional feedback or complaints, such as quality management departments, local, state, and federal authorities, etc. Staff members must be trained and experienced in child and adolescent behavioral health, family therapy, milieu therapy, and therapeutic crisis intervention. Partial hospitalization is a time- limited, structured program of multiple and intensive psychotherapy and other therapeutic services provided by a multidisciplinary team, as defined by Medicare, and provided in an outpatient hospital setting outpatient department facility or a Medicare-certified community mental health center (CMHC) that meets When selecting outcome measures for the program, carefully consider the following: Programs should take caution that using a single outcome measure with all participants in a program could create problems unless that tool has established itself to be broadly applicable to multiple diagnostic groups. There must be a clinical determination that the additional treatment requested can result in improvement or stabilization of a documented persistent decline in functioning. In some cases, removal from a given residence or placement in a residence or residential treatment setting may be a precondition for treatment. Consider how staff will compensate. and the progress described in measurable, behavioral, and functional terms. The individuals progress or lack thereof toward identified goals is to be clearly documented in the record. While the use of an EMR is required for hospital systems and most community providers are adopting them, the challenge of product selection can be significant. Ideally coordination services are managed by the same person/entity regardless of treatment level or location for that person. For a Free Consultation, call: 855-808-4213 People need to feel hope, find purpose, and care for others. Ifthatindividualhas completed a PHP or IOP and needs intervention prior to the transition to an outpatient appointment with a new psychiatrist, there must be a responsible party assigned to provide care in the interim. If medically unstable, inpatient hospitalization is necessary, stepping down to a PHP level of care. Portsmouth, Virginia: Association for Ambulatory Behavioral Healthcare, 2003. Many staff may not have this access either. The medical record should be designed to enhance accuracy, minimize recording duplication, eliminate inappropriate abbreviations, and minimize patient compliance errors.. At admission, a summary of all medications including psychiatric medications, non-psychiatric medications, over the counter medications and supplements must be completed, reconciled, and reviewed. Clinicians should pay attention to the need to ground themselves in this new environment - this may be another opportunity to model coping, Sitting in front of a screen for 45 minutes is very different from sitting in a group room in a chair- people are not shifting around and moving their bodies-staff and participants may need to take care to stretch and move around afterwards to reduce physical, Do not record sessions and make it clear that sessions are not. We wish to clarify the role and scope of service for Nurse Practitioners and Physician Assistants and assure their inclusion as valued professionals within Intermediate Behavioral Health. Therapists are challenged within each type program to adapt techniques, goals, expectations, and member autonomy to achieve clinical success. Each State should have an office that manages Medicaid. Partial Hospitalization Programs in California with locations in Calabasas, Santa Maria, San Luis Obispo and Visalia. Standards for the approval of providers of non-inpatient mental health treatment services. AABH has an ongoing national benchmarking project that enables individual programs to record data on multiple indices and compares them with similar programs across the country. Performance Improvement for older adult programs is essential and should be determined by the mission and specific needs of those who are being served. The disorders are also commonly called Postpartum depression, perinatal mood disorders, or PMD. A hospital is a licensed facility that offers services more intensive than those required for room, board, personal services and general nursing care, and offers facilities and beds for use beyond 24 hours by individuals requiring medical, surgical, psychiatric, testing, diagnosis, treatment, or care for illness, injury, deformity, infirmity, abnormality, disease, or pregnancy. The program director is a mental health professional with a minimum of 3 years of . Actual individual characteristics, monitors, and trends can be tracked through discrete clinical fields as well. These organizations usually conduct surveys of facilities on a regular basis and provide detailed reports on the areas where programs excelandwhere programsneed improvement. (Traditional) Outpatient care is typically site-based. An individual must exhibit the first three following characteristics and may exhibit others listed below: PHPs and IOPs both employ integrated, comprehensive, and complementary evidence-based treatment approaches. Follow-up treatment professionals should also have access to discharge information. Orientation materials and program guidelines should be designed to make program goals, procedures, and expectations explicit for individuals utilizing services as well as for their family members, supportive peers, and collaborating providers. The downloadable version of the Standards and Guidelines reflects the most recent publication and may not accurately reflect the online version. Can help as you work to achieve good, stable mental health. With recent changes to regulatory requirements in onsite visits, this document provides guidance in preparation for regulatory reviews. Bill Type 13X is billed with Condition Code 41 (Partial Hospitalization) and the HCPCS code is not it may or may not be built upon and updated between programs within a continuum. While direct face-to-face time with family members is preferable, telephonic contact may be a reasonable alternative if there are availability or time constraints. Outpatient care may be short or long-term depending on the needs of the person. Some regulators have requirements about education components in these programs. Mol, J.M. Partial Hospitalization Programs (PHP) - Partial hospital implies a daily psychosocial milieu treatment of generally four or more hours duration a day with group therapy, psycho-educational training, and other types of appropriate therapy as the primary treatment modalities. If left untreated, there is significant impact on women and their families.10 This includes depression, psychosis, bipolar disorder, anxiety, panic, obsessive compulsive disorders, and post-traumatic stress disorders. Always start with a tech check to make sure everyone can navigate the platform and feels, Suggest participants prepare for sessions by spending 5-10 minutes of calm quiet time prior to meeting- people are used to internet time being about work or leisure and this is. A growing body of evidence suggests that partial hospitalization outcomes are highly correlated with treatment intensity and that more successful programs involve patients at least 5 days/week for 8 hours/day. Intensive outpatient services have been developed to meet specific clinical needs when the individual is not determined to require the intensive daily services of partial hospitalization or is unable physically to meet the attendance requirements of such programs or when less frequent monitoring in inappropriate. Availability of a nursery is critical for new moms. These tools provide further input regarding the programs effectiveness in facilitating recovery steps and enhancing peer support for participating consumers. See DSM-5 for details on these diagnostic categories, and the levels of severity. Even in specialty programs that serve a focused group of diagnostics, individuals may need to be tracked on different clinical measures. We advocate for unified medical necessity guidelines among payers. Considerable ongoing communication exists regarding the interface between residential non-hospital treatment facilities and PHPs and IOPs. There arethreeaccreditation organizations used by behavioral health facilities: A key player in detailing programming and documentation will be the organizations that pay for services. Level 2.1 intensive outpatient programs provide 9-19 hours of weekly This will require a program to review the criteria and make a decision that is in the best interest of the program and the individuals being served. All co-occurring programs must have clearly delineated procedures and linkages for addressing clients detoxification, withdrawal, and other medical needs. Individuals appropriate for care at this level are generally able to sustain themselves between relatively infrequent behavioral health appointments and to adhere to treatment recommendations with minimal intervention. C. A partial hospitalization treatment level 2.5 program shall meet the current ASAM criteria for Level 2.5 Partial Hospitalization Services. A description of the essential treatment services such as group, occupational, and psycho-educational therapies will be provided. Clinical judgment should drive whether or not a prospective client can benefit if attendance is less than ordered in the first week. https://www.cms.gov/Regulations-and-Guidance/Regulations-and-Guidance.html?redirect=/home/regsguidance.asp, https://www.cms.gov/Medicare/Medicare-Contracting/Medicare-Administrative-Contractors/Who-are-the-MACs.html. Movement needs to be monitored hourly, determining how much movement or exercise is medically safe for each clients stability. Case reviews should be scheduled on a regular basis. l) Services provided to more than one beneficiary at a time, unless specifically allowed in the service definition. The latest medication advances, therapeutic techniques, and peer connections meet individuals where they are in a positive milieu that fosters support and change. Clinical outcome measures should help guide the treatment process for each individual, but also be used in aggregate to guide the adaptation of services to meet the needs of the program. Services may include group, individual, couples, family therapy and medication management for symptom management. Additional elements include opinions related to the programs use of effective treatment methods, relevance of therapeutic subject matter, cultural sensitivity, teamwork, and the overall quality of care. Partial hospitalization is active treatment that incorporates an individualized treatment plan which describes a coordination of services wrapped around the particular needs of the patient and includes a multidisciplinary team approach to patient care under the direction of a physician. Clear policies for determining assignments and duties are necessary. As a national provider organization, AABH advocates for the following objectives to improve systems of care and meet the needs of those we serve: The AABH Board of Directors appreciates the work of each behavioral health practitioner who is making a difference in partial hospital and intensive outpatient programs throughout the country. A higher level of monitoring of overall behavioral health and physical functioning is important. We encourage the use of alternative modes of treatment delivery, such as telehealth, when newmodesare demonstrated to contribute to quality services. The average length of stay in short-term acute PHP may range from 5 to 30 days, while longer-term acute PHP may exceed 30 treatment days. They are designed to identify best practices within programs. This table is available to members HERE. 104 CMR 30. These standards and guidelines focus on best practice for care in PHP and IOP settings; however, AABH acknowledges that some contracts with payers may override the standards in this document. The assessment tools in the record must include all relevant information and have the capacity to go beyond documentation of the presence or absence of specific criteria through checklists or drop-down boxes. Programs should create a plan that includes performance measures for the program as well as appropriate clinical outcome measures specific to eating disorders and clinical issues specific to any additional diagnoses for admitted participants. In either case, the individual is unable to benefit from medication management or traditional outpatient therapy alone. With the increased use of electronic health records, staff need to be reminded that the electronic health record cannot substitute for direct verbal handoffs in many cases. This edition also included the launch of the Standards and Guidelines as a living document for association members. The interactive telecommunication technology included audio and video. Treatment should include collaboration with school, involved community agencies and established providers. When ambiguity or conflict between scope of work and facility licensingexists, the facility licensing usually takes precedence. All programs should consult with compliance officers in their organization to determine if there are specific staff-to-client ratios included within contracts. Limited case management and group therapy or psycho-educational services may be included in this setting along with individual therapy and medication management. In addition, programs need to acknowledge that not all individuals have the appropriate devices, the WIFI access and the privacy to engage in the multiple groups per day format that we must maintain. Specific programs may pursue one or more of the following major functions within a given organization: Acute Crisis Stabilization - The acute PHP function focuses on providing intensive, short-term programming in a structured therapeutic milieu. hospital, an acute freestanding psychiatric facility, or a psychiatric residential treatment facility). The inclusion of motivational interviewing techniques has been an important addition to clinical programming and has led to increased engagement of individuals who display avoidance or ambivalence toward treatment.8. Each program is challenged to provide effective care within increasing time constraints and with limited resources. Organization should be clear for those who are less familiar with individualized medical recording formats and procedures like reviewers who conduct surveys through the observation of clinical records. For individual admitted to an IOP, recurring reviews should happen no less than once every 30 days, and again, may need to occure more frequently based on the symptoms present at the time of admission. An integrated care team, psychiatrist, or primary care practitioner may then provide follow-up care. These types of conflicts often require multiple discussions with payers and accreditation organizations and may result in the programsevering relations with one or moreof theorganizations. Examples of evidence of such participation at the programmatic level often include community meetings, formal involvement in planning, assessing the value of therapeutic activities, and serving as agents of change within the therapeutic milieu. The capacity to update and refine the system in a timely manner must be assured where administrative, clinical, regulatory, and performance improvement matters are concerned. PHPs differ from IOPs in several ways: payment is on a per diem basis for most private insurances. Medical oversight is necessary with additional daily, hourly structure to contain and monitor client movement. Linkages or collaborations with primary care physicians, counselors, residential treatment personnel, case managers, or others may be necessary while the individual is in program to ensure that clinical information is accurate and that clinical initiatives are reasonable and relevant to the individuals home environment. Residential Treatment Position Statements . When acceptable to given payers or state reviewers, a comprehensive user-friendly synopsis of a persons progress through treatment may be provided. Follow-up may be provided by outpatient psychiatrists or the individual may be referred back to primary or physical/behavioral integrated outpatient care. The structure is needed to monitor before, during and after eating meals and snacks. guidelines including the Level of Care Utilization System (LOCUS), hildren's Level of are . Miller, T. Standards and Guidelines for Partial Hospitalization Programs. The negotiation of this variance is an important part of treatment. A significant improvement in functioning and symptom reduction is needed and achievable in order to resume role expectations and avert the loss of home, job, or family. The medical care home model, with its focus on integrating medical and behavioral health treatment, provides hope and promise of greater early identification, primary prevention, improved treatment outcomes, and decreased healthcare costs. Several factors have emerged since the 1999 Continuum of Behavioral Health Services paper was last revised. in a partial hospitalization program (PHP), intensive outpatient program (IOP) or residential program. Archives of Womens Mental Health, 16. https://www.jointcommission.org/accreditation/behavioral_health_care.aspx. Kiser, L., Lefkovitz, P., Kennedy, L., Knight, M., Moran, M., and Zimmer, C. The Continuum of Behavioral Healthcare Services. Portsmouth, Virginia. The format for documentation of progress may take different forms but must include clinical data that justifies the necessity of ongoing treatment at this level of care, including progress related to the illness, symptoms, and debilitated functioning. The record must document that specific treatment is ordered and supervised by an attending psychiatrist. Final determination of changes is usually published in November of each year. teacher on staff vs. The treatment mission of PHP and IOP services is to develop a setting that provides the tools for recovery. Recently, accreditation organizations have also begun to look closely at clinical indicators of quality in addition to health and safety. Once decisions regarding confidentiality are made, the nature of the handoffs between components within the continuum is equally important. According to current practice guidelines, the treatment goals should be measurable, functional, time-framed, medically necessary, and directly related to the reason for admission. D. A program must have a clinical director who shall be approved as a supervisor by the Board of Professional Counselors and Therapists to supervise alcohol and drug counselors or trainees. Each organization may also have criteria that must be included in the psychiatric assessment. In many program settings, the inclusion of individuals in different phases of recovery can be used to good clinical advantage. Section 115.120 Definitions. People treated at this level of care are able to maintain their role functioning in the community and generally have adequate family/community support. Medically based/disease or illness management groups emerge from a more formalized rehabilitative illness management perspective which often aligns well with medically based continuums of care. Policy and Standards: Partial Hospitalization Documentation . This program requires patients to attend treatment for even less time than the PHP option. Call Now to Begin the Recovery Process Today. Accreditation organizations are responsible for providing guidance to programs primarily on health and safety protocols for facilities. The federal agency originally introduced the Medicare Partial Hospitalization Program modification in March 2016. Our mission is to promote Partial Hospitalization and Intensive Outpatient Programs as a vital component of the Behavioral Healthcare Continuum. Each program should have a process in place to review EMR challenges that may interfere with the treatment process as well as the reimbursement process. require regular physician coverage that may vary depending upon local regulatory standards or payer requirements. When a given benchmark is not being addressed nationally, a program is advised to track their own metrics that are relevant to their specific population. This array of metrics provides a given program with potential access, treatment, and staffing goals. This plan facilitates efficient service delivery, an expeditious return to improved functioning in the individual's community, and a transition to less intensive levels of care. Can J Psychiat, 49, 726-735, 2004. With increased attention population health, providers will be increasingly incentivized to use the most efficient treatment options available to contain costs and achieve positive clinical outcomes. To assist in establishing a sense of program identity and community, the schedule should have a flexible yet coordinated array of therapeutic services indicating the days and times that specific services are scheduled. Chemical dependency partial hospitalization programs and intensive outpatient programs serve populations who present primarily with substance use disorders that have relatively minimal or no mental health disorders impacting current functioning. Partial hospitalization services must be vigorous and proactive as opposed to passive and custodial. These are often reviewed during site visits, but internal processes need to be in place to review health and safety processes regularly. achieve effectiveness and best practices in service delivery. This condition may be exacerbated by age or secondary physical conditions. Key definitions related to partial hospitalization and intensive outpatient programming will be presented. Partial Hospitalization Program (PHP) Definition A partial hospitalization program (PHP) is a time limited, ambulatory treatment program offered during the day or evening hours, and is considered an acute day hospital or a level 2.5 program per American Society of Addiction Medicine (ASAM) guidelines. The key elements of partial hospitalization and intensive outpatient programs have been combined as the core of the standards and guidelines. for Health and Human Serv., Substance Abuse and Mental HealthServ.(Jan. Regulations, and Minimum Standards Authority: T.C.A. The quality improvement plan constitutes a comprehensive and methodologically sound process for measuring treatment effectiveness, improving the delivery of care, and evaluating progress toward recovery. In addition to licensing requirements for your facility, your program staff may have requirements related to the Scope of Work for their license. However, we recognize that many states have established state-specific standards and expectations for care, and have codified these into state laws, regulations and licensing rules. A partial hospitalization program may be more appropriate in lieu of an intensive outpatient program if a number of these conditions are present: The following clinical presentations must be considered to admit a person to intermediate behavioral health services: Behavioral Health Symptoms: The individual exhibits serious and/or disabling symptoms related to an acute behavioral health condition or the exacerbation of symptoms from a severe and persistent mental disorder that has not improved or cannot be adequately addressed in a less intensive level of care. Propose to Standards & Guidelines - AABH Standards & Guidelines These Standards and Guidelines are presented from the perspective of the AABH national provider network. This means the guidelines for PHP and IOP will vary from State to State. A program willsometimesfind that it needs to create a program that meets the needs of the most restrictive protocols and design programming and billing to meet thosecriteria. Again, consider having another staff member, such as a behavioral health tech, present to handle these technical issues to reduce the impact on the group process. Medical Assistance (where applicable) reimburses for hours of service in a given day, payment is on a per session basis for most insurance companies or specific individualized service for Medicare or Medical Assistance, Severity of dysfunction or behavioral symptoms, criteria for admission require more acute individual dysfunction, severity of symptoms, and potential for risk of harm to self or others, criteria for admission require moderate individual dysfunction, severity of symptoms, and potential for risk of harm to self or others, Hours and variety of intensive services per week, services offered at least 5 days per week with an average of 6 hours of treatment per day, people usually attend between 6 and 12 hours of treatment per week, specific State, Joint Commission, and other regulations, regulations are generally included within outpatient regulations, except for Medicare, staffing requirements are more specific regarding staff-client ratio with most clinical staff ratios are less than 1:12, Less regulation regarding size of caseload but caseloads tend to be larger than PHP, tend to provide more sessions over a longer period of time, Intensity of physician and supervisory oversight, require a higher demand of physician oversight that often includes coverage and/or supervision for all hours when clients are present. The Continuum of Behavioral Health Services Described: Table 1 provides a graphic representation of the Continuum of Behavioral Health Services, highlighting the six levels of care along the continuum. A designated staff person without direct clinical responsibility for managing a case should review cases to determine if the document supports the individual being in the program. Abortion Facilities. Discharge summaries should be completed within a reasonable amount of time after discharge and reflect the protocol of applicable regulatory bodies or organizational standards. While all three of these bodies can impact how a program provides services and determines appropriateness for care, state licensing agencies will have the regulations attached to laws in a State that must be followed. THIRD, medical care linkages between the primary care providers including medical homes that shift the relationship toward integration or increased collaboration between specialized behavioral health programs and the ongoing medical management of thepeoplein many healthcare models. To manage medical and behavioral emergencies, policies should be developed to expedite admission for inpatient care if required and allow for timely pharmacological intervention. Block, B. M., Arney, K., Campbell, D.J., Lefkovitz, P.M., Speer, S.K., and Kiser, L.J. Also, the program expectations should be flexible in order to accommodate a decrease in the number of hours per day or days per week of individual participation over time as a person moves toward discharge. Alexandria, Virginia. The individuals family and/or legal caretakers must be involved. 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